Why We Rebuilt File Handling from Scratch

File workflows are core to how teams operate—uploading, organizing, approving, archiving. But most automation tools treated file handling as an afterthought. We wanted Zyflow’s engine to treat files as first-class citizens: trackable, triggerable, and secure.

So we didn’t patch together plugins. We built the file engine from the ground up—with performance and reliability at the center.

Event-Driven Architecture

At the heart of the engine is an event-driven system. Every upload, approval, rename, or archive triggers events that power downstream workflows. This enables:

• Instant Slack/Email notifications

• Real-time updates to spreadsheets

• Conditional routing for approvals

• Audit logs for compliance

No polling. No lag. Just fast, reactive automation.

Smart File Metadata

Each file is wrapped with rich metadata: who uploaded it, when, where, and why. This allows you to filter, route, and act on files with precision. For example:

• “Route resumes uploaded after 5 PM to a different reviewer.”

• “Auto-approve invoices below ₹10,000 uploaded by the finance team.”

• “Archive product images older than 30 days.”

Designed for Scale

We tested Zyflow's file engine to handle hundreds of simultaneous uploads and complex approval chains without bottlenecks. It scales elastically—whether you're a 5-person startup or a 500-person enterprise.

We also added auto-retries, fallback paths, and an admin-level dashboard so nothing gets lost in the system.

Built-In Security from Day One

Every file is encrypted at rest and in transit. Role-based access ensures only the right eyes see the right documents. Compliance-ready by default—with logs, controls, and retention settings built in.